How To Run a Major Event v2

Purpose & how to use: A high-level checklist of everything to consider when planning a major event, prepared by Upbeat Events. Use it as a planning starter before drilling into the more detailed templates.
Who it's for: Town Teams and community groups planning a festival or major event, particularly in Western Australia.
Key points: The guide recommends building a Gantt chart and working backwards from the event date, then assigning event roles (Event Lead and Marketing, Operations, Site, Stallholder, Risk and Volunteer Managers) and working through subcontractors, services, stakeholders, site design, permits and licences. Key documents include the Event Management Plan, Risk Plan, Emergency Evacuation Plan, Noise Plan and Traffic Plan, and a "site kit" should be packed for the inevitable things-go-wrong moments. A glossary of event-industry jargon rounds it off.